Point of Sale, Inventory Control and Back Office Accounting for the Retail Garden Center and Nursery Industries
Garden
Center Software (GCS)•
Purchase Order Management
Garden
Centers and their suppliers can work together faster, smarter, and less
expensively by reducing paperwork and redundant processes. GCS’s Purchase
Order Management Solutions help companies reduce order cycles and costs
dramatically and improve productivity and customer services.
Purchasing and Supplier Management
If you do the buying for your company then you know how much work it can
be and how scary it can be when you're guessing because you know you're
betting the farm on your guess. It makes a wager at Las Vegas look like
a piece of cake compared to the crap shoot that you're engaged in on a daily
basis. We help you examine your inventory needs and even produce a short
list of suggested orders based on the criteria you set for each of your
inventory SKUs based on their theoretical ideal minimum and maximum stock
levels. We'll even let you create these lists based on seasonal requirements.
Looking for alternate vendors for any SKU items? If you've cross
referenced your inventory to multiple vendors we'll show you which ones
are available. You've never had more flexibility and power yet it's easier
than ever because of our very powerful Order Entry system.
If you've ever lost an invoice, packing slip or purchase order and need
to find it to solve a raging inventory mystery then we have the only tool
we've ever seen to find the missing links. Just enter the things you know
and we'll find all related documents and even display them on screen exactly
as they were created so that you can reproduce them if you need to resolve
an issue. Your suppliers will be appalled by your ability to defend yourself
and refuse to accept their terms when you really know what is right and
what is wrong about their billing. You've now got as many details on hand
as the best and most organized vendor you deal with. We gave you the tools
now you need to spend a little time learn how to use them and actually leverage
their power to drive a better bargain.
If a supplier can't supply that item you need you can assign that purchase
order to a new vendor with ease based on your alternate vendor lookup that
is created as a matter of course in your daily management of your enterprise.
Every time you receive an item that refers to a common SKU then the system
automatically creates the alternate vendor lookup and starts to analyze
which vendor is best for your needs based on actual historical buying facts.
The Purchasing and Order Entry system is by far the most complicated and
powerful tool in the Garden Center Software arsenal. It's here that all
you buying decisions are made and these decisions will affect every thing
you do until you've sold the items you've ordered. It's here that you need
all the power you can get out of software and we provide it based on years
of input from our knowledgeable Garden Center Software customers. Receiving
When it comes time to receive that order we can do it all for you except
pack it around the floor. If you used the order entry and purchasing system
to create the order then it's all ready to receive if it shows up at the
door. Simply bring up the original order and review the packing slip details.
If they match then push one more button and you're done - no extra data
entry - no typing. It's sitting ready for the impending invoice that could
arrive weeks later. At least you can receive it now and sell it immediately
even without knowing the final price on the invoices that are yet to come.
Receiving inventory gets even easier with our exclusive Signs and Labels
package that is totally integrated with receiving. If you need to properly
label any incoming inventory then push a button on the receiving screen
and we'll queue up the labels you need to print to match the quantities
and type of inventory you've just received. Print those tree tags, pot stickers
and signs as you need them instead of investing thousands of dollars in
preprinted stock that you might never use.
Any discrepancies can be noted immediately and tracked by the system to
identify short shipped, damaged or wrong items received on a line by line
basis if needed. If you've been short shipped then it automatically creates
and tracks an associated backorder so that you don't have to worry about
it again until the backorder arrives. Then you simply go through the receiving
process again until you've received everything. If there's an orphan item
that never arrived you can cancel the backorder without trouble or assign
it again to a new vendor and start the process again until you've gotten
everything you thought you needed to order for that new season. Invoice Matching to Packing Slips
When that Invoice arrives all you need to do is recall the packing slips
referenced on that invoice and you're well on your way to completing the
entire process without entering any more data than the unique invoice number
and invoice date including any extra amounts such as freight, duty or adjustments.
If there are adjustments we automatically handle their disbursements in
an intelligent way using the EXPERT RULES you set up only once to get the
Payables system running.
Garden Center Software allows you to match single or multiple packing slips
to individual or multiple invoices in any combination any vendor can throw
at you. The result is perfect matches and no confusion - properly managed
expenses. The system won't let you enter duplicate invoice numbers for any
single vendor protecting you from paying any single invoice more than once.
This job is easier than ever because of the automation and reduction in
duplication that it naturally brings to your operation. Vendor Payments
When you've received and processed the invoice you know it's soon going
to be time to pay the bill. We make it easy using the latest in Accounts
Payable technology. We can accomodate prepayments, partial payments, refunds,
vendor discounts and early payment discounts with ease. We even make it
easy to apply any combination of these against any other when it's time
to reconcile what you've done.
If you're in a tight cash management situation we can help you manage your
payables to milk the maximum term out of your payables while still being
current. We know how one more day can make all of the difference in cash
flow and this is one tool that can help.
If you've got the cash and you'd like to squeeze a few extra points out
of the system you can do it by looking for those early payment discounts
and never miss an opportunity to earn a little extra. I'll bet that the
savings over a year could pay for a nice Hawaiian vacation for two.
We'll examine the terms allocated to each invoice and arrange your payables
to prioritize which comes first and last based on rules you set to analyze
your payables.
If you've done all you can to analyze them and are ready to pay then we'll
even let you create a check run based on any number that you've selected
to print. It takes care of all the book keeping and even writes the checks
leaving you with nothing to do but sign them and pop them into the mail.
It even creates the accompanying remittance slip to help your vendor identify
what it's for. You'll notice that when you fold it in half it's ready for
that standard #10 windowed envelope. We just saved you the trouble of printing
labels and matching them to the checks.
